Excel Keyboard Shortcuts


Shortcut key

Action

Menu equivalent
comments

Version

Ctrl+A

Select All

None

All

Ctrl+B

Bold

Format, Cells, Font, Font Style, Bold

All

Ctrl+C

Copy

Edit, Copy

All

Ctrl+D

Fill Down

Edit, Fill, Down

All

Ctrl+F

Find

Edit, Find

All

Ctrl+G

Goto

Edit, Goto

All

Ctrl+H

Replace

Edit, Replace

All

Ctrl+I

Italic

Format, Cells, Font, Font Style, Italic

All

Ctrl+K

Insert Hyperlink

Insert, Hyperlink

Excel 97/2000

Ctrl+N

New Workbook

File, New

All

Ctrl+O

Open

File, Open

All

Ctrl+P

Print

File, Print

All

Ctrl+R

Fill Right

Edit, Fill Right

All

Ctrl+S

Save

File, Save

All

Ctrl+U

Underline

Format, Cells, Font, Underline, Single

All

Ctrl+V

Paste

Edit, Paste

All

Ctrl W

Close

File, Close

Excel 97/2000

Ctrl+X

Cut

Edit, Cut

All

Ctrl+Y

Repeat

Edit, Repeat

All

Ctrl+Z

Undo

Edit, Undo

All

F1

Help

Help, Contents and Index

All

F2

Edit

None

All

F3

Paste Name

Insert, Name, Paste

All

F4

Repeat last action

Edit, Repeat. Works while not in Edit mode.

All

F4

While typing a formula, switch between absolute/relative refs

None

All

F5

Goto

Edit, Goto

All

F6

Next Pane

None

All

F7

Spell check

Tools, Spelling

All

F8

Extend mode

None

All

F9

Recalculate all workbooks

Tools, Options, Calculation, Calc,Now

All

F10

Activate Menubar

N/A

All

F11

New Chart

Insert, Chart

All

F12

Save As

File, Save As

All

Ctrl+:

Insert Current Time

None

All

Ctrl+;

Insert Current Date

None

All

Ctrl+”

Copy Value from Cell Above

Edit, Paste Special, Value

All

Ctrl+’

Copy Fromula from Cell Above

Edit, Copy

All

Shift

Hold down shift for additional functions in Excel’s menu

none

Excel 97/2000

Shift+F1

What’s This?

Help, What’s This?

All

Shift+F2

Edit cell comment

Insert, Edit Comments

All

Shift+F3

Paste function into formula

Insert, Function

All

Shift+F4

Find Next

Edit, Find, Find Next

All

Shift+F5

Find

Edit, Find, Find Next

All

Shift+F6

Previous Pane

None

All

Shift+F8

Add to selection

None

All

Shift+F9

Calculate active worksheet

Calc Sheet

All

Shift+F10

Display shortcut menu

None

All

Shift+F11

New worksheet

Insert, Worksheet

All

Shift+F12

Save

File, Save

All

Ctrl+F3

Define name

Insert, Names, Define

All

Ctrl+F4

Close

File, Close

All

Ctrl+F5

XL, Restore window size

Restore

All

Ctrl+F6

Next workbook window

Window, …

All

Shift+Ctrl+F6

Previous workbook window

Window, …

All

Ctrl+F7

Move window

XL, Move

All

Ctrl+F8

Resize window

XL, Size

All

Ctrl+F9

Minimize workbook

XL, Minimize

All

Ctrl+F10

Maximize or restore window

XL, Maximize

All

Ctrl+F11

Inset 4.0 Macro sheet

None in Excel 97. In versions prior to 97 – Insert, Macro, 4.0 Macro

All

Ctrl+F12

File Open

File, Open

All

Alt+F1

Insert Chart

Insert, Chart…

All

Alt+F2

Save As

File, Save As

All

Alt+F4

Exit

File, Exit

All

Alt+F8

Macro dialog box

Tools, Macro, Macros in Excel 97 Tools,Macros – in earlier versions

Excel 97/2000

Alt+F11

Visual Basic Editor

Tools, Macro, Visual Basic Editor

Excel 97/2000

Ctrl+Shift+F3

Create name by using names of row and column labels

Insert, Name, Create

All

Ctrl+Shift+F6

Previous Window

Window, …

All

Ctrl+Shift+F12

Print

File, Print

All

Alt+Shift+F1

New worksheet

Insert, Worksheet

All

Alt+Shift+F2

Save

File, Save

All

Alt+=

AutoSum

No direct equivalent

All

Ctrl+`

Toggle Value/Formula display

Tools, Options, View, Formulas

All

Ctrl+Shift+A

Insert argument names into formula

No direct equivalent

All

Alt+Down arrow

Display AutoComplete list

None

Excel 95

Alt+’

Format Style dialog box

Format, Style

All

Ctrl+Shift+~

General format

Format, Cells, Number, Category, General

All

Ctrl+Shift+!

Comma format

Format, Cells, Number, Category, Number

All

Ctrl+Shift+@

Time format

Format, Cells, Number, Category, Time

All

Ctrl+Shift+#

Date format

Format, Cells, Number, Category, Date

All

Ctrl+Shift+$

Currency format

Format, Cells, Number, Category, Currency

All

Ctrl+Shift+%

Percent format

Format, Cells, Number, Category, Percentage

All

Ctrl+Shift+^

Exponential format

Format, Cells, Number, Category,

All

Ctrl+Shift+&

Place outline border around selected cells

Format, Cells, Border

All

Ctrl+Shift+_

Remove outline border

Format, Cells, Border

All

Ctrl+Shift+*

Select current region

Edit, Goto, Special, Current Region

All

Ctrl++

Insert

Insert, (Rows, Columns, or Cells) Depends on selection

All

Ctrl+-

Delete

Delete, (Rows, Columns, or Cells) Depends on selection

All

Ctrl+1

Format cells dialog box

Format, Cells

All

Ctrl+2

Bold

Format, Cells, Font, Font Style, Bold

All

Ctrl+3

Italic

Format, Cells, Font, Font Style, Italic

All

Ctrl+4

Underline

Format, Cells, Font, Font Style, Underline

All

Ctrl+5

Strikethrough

Format, Cells, Font, Effects, Strikethrough

All

Ctrl+6

Show/Hide objects

Tools, Options, View, Objects, Show All/Hide

All

Ctrl+7

Show/Hide Standard toolbar

View, Toolbars, Stardard

All

Ctrl+8

Toggle Outline symbols

None

All

Ctrl+9

Hide rows

Format, Row, Hide

All

Ctrl+0

Hide columns

Format, Column, Hide

All

Ctrl+Shift+(

Unhide rows

Format, Row, Unhide

All

Ctrl+Shift+)

Unhide columns

Format, Column, Unhide

All

Alt or F10

Activate the menu

None

All

Ctrl+Tab

In toolbar: next toolbar

None

Excel 97/2000

Shift+Ctrl+Tab

In toolbar: previous toolbar

None

Excel 97/2000

Ctrl+Tab

In a workbook: activate next workbook

None

Excel 97/2000

Shift+Ctrl+Tab

In a workbook: activate previous workbook

None

Excel 97/2000

Tab

Next tool

None

Excel 97/2000

Shift+Tab

Previous tool

None

Excel 97/2000

Enter

Do the command

None

Excel 97/2000

Shift+Ctrl+F

Font Drop Down List

Format, Cells, Font

All

Shift+Ctrl+F+F

Font tab of Format Cell Dialog box

Format, Cells, Font

Before 97/2000

Shift+Ctrl+P

Point size Drop Down List

Format, Cells, Font

All

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